What is the correct way to log a visitor's information at the security desk?

• A. Collect required data (name, purpose, time in/out), issue a visitor badge, and log per policy.
• B. Collect only name, and neglect time.
• C. Log only in a notebook and not issue a badge.
• D. Skip logging if the visitor is known.

Answer: (D)

Logging visitors at the security desk is about creating an accountable, traceable record of who is on site and why. The best practice is to collect all required data—name, purpose of the visit, and time in/out—issue a visible visitor badge, and log the entry per policy. This combination provides immediate identification, a formal record of presence, and a clear audit trail for safety, emergencies, or any investigative needs.

Collecting only a name omits crucial context and timing, making it harder to assess risk or track movements. Logging only in a notebook and not issuing a badge reduces clarity about who is present and who is authorized to be there. Skipping logging for known visitors might seem efficient, but it weakens the official record and can violate security policy; familiarity does not replace the need for proper documentation.